Skip to main content

Suppliers

The Suppliers section in Vendora helps you keep track of all vendors and companies from whom you purchase products or raw materials. It allows you to manage supplier details, outstanding balances, and purchase history with ease.

🧾 Why Manage Suppliers?​

Managing suppliers in Vendora allows you to:

  • Maintain organized supplier contact information
  • Track due payments and credit limits
  • Monitor purchase history and transactions
  • Generate reports on supplier performance

➕ Adding a Supplier​

To add a new supplier:

  1. Go to Contact Management > Suppliers
  2. Click Add Supplier
  3. Fill out the form:
    • Name
    • Mobile / Phone
    • Email (optional)
    • Business Address
    • Tax ID (optional)
    • Opening Balance (if there’s already an outstanding amount)
    • Payment Terms (e.g., Net 30 days)
  4. Click Save

You can also assign a contact ID or group for better filtering.

🛠 Editing or Deleting a Supplier​

  • To edit: Click on the Edit icon beside a supplier.
  • To delete: Use the Delete icon, but only if the supplier has no linked transactions.

📊 Supplier Overview​

From the supplier list, you can see:

  • Total purchases
  • Paid amount
  • Due amount
  • Purchase returns
  • Outstanding balances

Use the search and filter tools to locate specific suppliers or filter by business location.

💸 Paying Dues​

To settle supplier dues:

  1. Go to the Purchases section.
  2. Click on a supplier’s invoice.
  3. Choose “Pay” to record payment.
  4. Select payment method and amount paid.

You can also go to Contact > Suppliers, click “Pay Dues” directly if multiple invoices exist.

📂 Viewing Supplier Ledger​

  1. Navigate to Contact Management > Suppliers
  2. Select a supplier
  3. Click View Ledger

This shows a complete breakdown of:

  • Purchases
  • Payments
  • Adjustments
  • Running balances

🔎 Tips​

  • Use tags like “Local”, “International”, or product category (e.g. "Packaging") to better manage suppliers.
  • Use the export option to download your supplier list for offline use.
  • Schedule payment reminders based on due dates for each supplier.

Need help managing supplier payments or disputes? Visit our Support page or check out the Video Tutorials.