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📦 Purchases

The Purchases module in Vendora helps you manage and track product purchases from suppliers, control stock levels, and maintain accurate inventory and financial records.

🛍️ Add a New Purchase​

To add a new purchase manually:

  1. Navigate to Purchases → Add Purchase
  2. Fill in the required fields:
    • Supplier
    • Business Location
    • Purchase Date
    • Reference Number (optional)
    • Purchase Status: Received, Pending, or Ordered
  3. Add products:
    • Search by name/SKU
    • Set quantity, purchase price, tax, and discount (if applicable)
  4. Set the Payment Status:
    • Paid / Due / Partial
  5. Save the purchase

🔁 Purchase Return​

To return items to the supplier:

  1. Go to Purchases → All Purchases
  2. Click Action → Add Purchase Return
  3. Enter returned quantities and reason
  4. Save and confirm payment (if refund is involved)

Returned items are removed from your stock automatically.

🏷️ Purchase Orders (PO)​

To create a purchase order:

  1. Go to Purchases → Add Purchase
  2. Set Purchase Status to Ordered
  3. Add products, supplier, and expected delivery date
  4. Share/Print the PO for the supplier

Once items arrive:

  • Edit the PO and update status to Received

💰 Purchase Payments​

You can record payments in multiple ways:

  • At the time of creating a purchase
  • Later from the “All Purchases” screen
  • Using Payment Accounts for proper cash flow tracking

Supports:

  • Full payments
  • Partial payments
  • Multiple payment methods

📊 Purchase Report​

Track all purchases via:

  • Reports → Purchase & Stock Report
  • Filters by supplier, location, date
  • View pending purchases, due amounts, and received quantities

🧠 Tips & Best Practices​

  • Always assign accurate purchase prices to keep COGS and profit reports reliable
  • Use purchase status to manage incoming stock efficiently
  • Regularly reconcile payments with suppliers to avoid dues piling up
  • Enable lot numbers or expiry for perishable goods

Vendora’s purchase module ensures you have the right stock at the right time, and helps maintain smooth supplier relationships and clean accounting.